RFP Intelligence Workflows Helping Manufacturing Teams Move From Bid Packages To Proposal-Ready Takeoffs

About Ohio Gratings

Ohio Gratings is a Canton, Ohio-based metal bar grating manufacturer specializing in industrial and commercial grating design, manufacturing, and custom fabrication across aluminum, carbon steel, and stainless steel products. As a long-running manufacturing business, their teams manage complex project, estimating, legal, and operational workflows that depend on accurate information moving quickly from bid packages into human review.

What Ohio Gratings was facing

The challenge

Large RFPs and bid packages required careful review across estimating, legal, and operations. Important requirements could be buried across hundreds of pages, and each handoff depended on the team finding the right scope details, risk language, drawings, product requirements, and proposal inputs before work could move forward.

The opportunity was not to replace expert judgment. It was to give the people closest to the work a faster first pass: a clearer way to understand scope, extract requirements, and move toward accurate proposal-ready takeoffs while keeping human review at the center.

What we built

We built AI-supported workflows that help Ohio Gratings review complex RFPs, extract key requirements, and draft proposal-ready takeoff sheets for the estimating team.

The system supports document intake, requirement extraction, risk and exception surfacing, draft takeoff creation, and handoff to the subject matter experts who own the final decision. Instead of forcing teams to start every package from a blank page, the workflow creates a structured first pass that can be reviewed, corrected, and carried into the proposal process.

We also helped extend AI patterns into adjacent workflows across legal, HR, and internal operations, giving Ohio Gratings a practical foundation for using AI where document-heavy work slows down experienced teams.

Key results